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For the complete documentation index, see llms.txt. This page is also available as Markdown.

On & Off-Boarding

Employee Onboarding & Off-boarding Policy

1. Purpose To establish a standardized process for securely onboarding new employees and off-boarding departing personnel, ensuring compliance with legal obligations, confidentiality standards, and operational integrity.

2. Scope Applies to all full-time, part-time, contract, and temporary employees at MFC Safe.

3. Onboarding Procedure 3.1 Pre-Employment Requirements:

  • Signed employment contract

  • Completed NDA and confidentiality agreements

  • Identity verification and background checks

3.2 Access Provisioning:

  • Email and account setup (e.g., Google Workspace, Didge platform)

  • Role-specific platform access

  • VPN, GitHub, and API keys (if applicable)

  • Logging of access in secure audit registry

3.3 Initial Training:

  • Orientation on company policies (e.g., Security, Data Retention, Compliance)

  • Job-specific tool and system training

  • Introduction to internal communication protocols and escalation procedures

3.4 Compliance Checklist:

  • ISO 27001 Security Awareness Briefing

  • Acceptance of Code of Conduct

  • Acknowledgement of Acceptable Use Policy

4. Off-boarding Procedure

4.1 Notification & Documentation:

  • Written notice of resignation or termination

  • Exit interview documentation

  • Off-boarding plan approved by HR and direct manager

4.2 Access Revocation:

  • Disable access to all systems (email, platform, VPN, admin consoles)

  • Retrieve company-issued devices (phones, laptops, tokens)

  • Revoke third-party service access (e.g., AWS, MongoDB, Slack)

  • Review audit logs for anomalous access prior to departure

4.3 Final Compliance Checks:

  • Reaffirmation of NDA obligations

  • Return of confidential documents (physical or digital)

  • Deletion or transfer of relevant knowledge base items

  • Update HR and IT records

5. Responsibilities

  • HR Team: Oversight of onboarding/off-boarding workflows

  • IT Admins: Account provisioning/deprovisioning

  • Line Managers: Ensuring access relevance and task handover

6. Policy Review This policy is to be reviewed annually or after major organizational changes.

7. Versioning

  • Version: 1.0

  • Approved by: Director of Operations

  • Effective Date: 02 April 2025

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