Incoming Goods

Critical Control Point (CCP #1)

Food Safety Management System (FSMS) – Technical Documentation

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1. Introduction

Why Incoming Goods is a Critical Control Point

The incoming goods stage is the first and most crucial barrier against food safety risks entering the facility. It is formally designated as Critical Control Point #1 (CCP #1) under HACCP systems because it represents the last external link in the food supply chain—where unverified products, if not carefully checked, can introduce unacceptable risks into internal processes.

Failure to control this step compromises downstream safety, making early intervention essential for managing temperature abuse, labeling errors, or contamination from suppliers or transport conditions.

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2. Hazards

Common Hazards Identified at Receipt

Typical hazards flagged during HACCP risk analysis include

Microbiological Hazards

• Growth of pathogens (Listeria, E. coli, Salmonella) due to elevated temperatures

• Spoilage organisms from exposure to ambient conditions

Other Hazards

• Physical: Broken seals, damaged containers, foreign objects

• Chemical: Residual sanitation agents, allergens, or transport chemical exposure

• Labeling/Allergen: Incomplete or incorrect allergen declarations, language errors

Based on likelihood, severity, and the ability to control, incoming goods are frequently identified as a CCP and require both real-time monitoring and robust documentation.

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3. HACCP Audit Table

Monitoring & Critical Limits

Step	Hazard	Control Measure	CCP?	Critical Limit	Monitoring Method
Incoming Goods	Pathogen growth	Temperature verification	Yes	≤ 5°C (chilled foods)	Thermal imaging / thermometer
	Document errors / lack of traceability	Invoice image capture & linkage	Yes	Required per delivery	AI text extraction + metadata linking
	Labeling inaccuracies	Product label image capture	Yes	Visual confirmation	Image with AI-assisted field mapping

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4. Workflow

Image-Based Evidence, AI Analysis & Invoice Anchoring

1. Start with Invoice Image:

   • Take a photo of the delivery invoice or delivery docket.

   • AI extracts: supplier, purchase order, dates, product list, document number.

2. Capture Product Images:

   • Image of each delivered item (e.g., seafood, meat, produce).

   • Images automatically link to the previously captured invoice.

3. AI-Powered Data Extraction:

   • Temperature (if thermal image)

   • Food type / label contents

   • Use-by dates, halal/kosher indicators, packaging condition

   • Vehicle condition (cleanliness, integrity) with optional vehicle photo

4. Automatic Form Submission:

   • Each image triggers a new operation instance.

   • Fields are auto-populated based on AI results.

   • Submissions are automatically stored in the Didge platform.

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5. Submission & Reporting

All submissions are stored in the Didge Platform, which is a secure, cloud-based system that supports:

• Real-time data availability

• Automatic backups and data integrity

• Centralized access for compliance teams and auditors

This structure enables:

• Instant generation of web reports for each operation instance

• Live performance dashboards for tracking submission volumes

• Data tables to aggregate and analyze:

  • Food temperatures

  • Supplier trends

  • Product condition insights

  • Non-conformance counts

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6. Audit Readiness

ISO 22000, HACCP, Local Food Safety Regulations

Because the Didge platform is cloud-native, it offers a modern, audit-friendly architecture:

• No manual data entry — reduces error rates and record falsification

• Photos as evidence — images serve as immutable, timestamped proof

• Large-scale data — submissions are far more comprehensive than paper or spreadsheet-based logs

• Export capabilities — PDF, CSV, and Excel files can be generated for audit presentation or archival

• Full traceability — each image is linked to its source invoice, forming a complete document chain

This supports seamless audits under:

• ISO 22000 (Food Safety Management Systems)

• Codex HACCP guidelines

• National Food Safety Acts or Health Department inspections

Auditors can view both summary data and deep drill-downs of individual records, complete with visual evidence.

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7. Summary

Digitized, Verifiable, Scalable Control

Incoming goods monitoring through the DIG platform delivers:

• Critical Control Point compliance with automation

• Traceability from document to product

• Temperature verification using thermal imaging

• Label and product detail extraction with AI

• Tamper-resistant, timestamped photographic evidence

• Audit readiness with real-time reports and large data sets

This modernized approach not only enhances food safety but simplifies compliance management and builds trust across internal teams, regulators, and third-party certifiers.

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