Stock Receiver

1. What is Stock Receiver?

The Stock Receiver is a companion feature to the CCP1 Receiver solution. While the main Receiver extracts compliance, temperature, and delivery details from invoices and images, the Stock Receiver focuses purely on the goods themselves.

Each line item on an invoice (e.g., “Chicken Breast Fillet, 10kg”) becomes its own submission into the Stock Receiver database. This creates a structured record of exactly what was received, by which supplier, and on what date.

In short:

• Incoming goods → Invoice scanned → Items extracted → Stock Receiver database updated

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2. Purpose

The Stock Receiver enables:

• Supplier traceability – See which supplier delivered which products on specific dates.

• Item-level traceability – Search for a product name, code, or description and track when/where it was received.

• Batch analysis – Review groups of items over time (e.g., all “Frozen Prawns” deliveries across multiple suppliers).

• Stock control support – Provides a clean record of what was received for reconciliation against stock counts and purchase orders.

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3. How it Works

1. Invoice Upload

   • User uploads one or more invoice images into the CCP1 Receiver.

2. AI Extraction

   • The AI parses the invoice line items.

   • Each product line is treated separately: product description, codes, quantities, etc.

3. Dynamic Submission

   • For every line item, a submission is automatically created in the Stock Receiver.

   • Example:

     • Invoice shows:

       • Chicken Breast Fillet, 10kg

       • Fresh Salmon Portions, 5kg

     • Stock Receiver will record:

       • Entry 1: Supplier = ABC Foods, Item = Chicken Breast Fillet, Date = 04-09-2025

       • Entry 2: Supplier = ABC Foods, Item = Fresh Salmon Portions, Date = 04-09-2025

4. Database Access

   • Users can filter/search the database by:

     • Supplier name

     • Product name / code / description

     • Date received

     • Group of products (e.g., “all poultry items in August”)

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4. Data Captured

From the schema you provided, each submission includes:

• Supplier – Supplier name exactly as shown on the invoice.

• Goods Received (Item) – Item name or description per invoice line.

• Date (inherited) – Date of receipt from invoice metadata.

(Optional extension: include quantity, unit price, line total, product code if present in invoice data to make this database even more powerful.)

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5. Example Flow

Invoice Example:

Supplier	Goods Received	Date
FreshCo	Chicken Breast 10kg	02-09-2025
FreshCo	Frozen Prawns 5kg	02-09-2025
FreshCo	Lettuce (Carton)	02-09-2025

Stock Receiver Entries Generated:

• FreshCo — Chicken Breast 10kg — 02-09-2025

• FreshCo — Frozen Prawns 5kg — 02-09-2025

• FreshCo — Lettuce (Carton) — 02-09-2025

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6. Value to Business

The Stock Receiver provides:

• Instant audit trail – Know exactly what was delivered and by whom.

• Faster recalls – If a product is later recalled, quickly search affected items and suppliers.

• Cross-supplier comparison – Track pricing and frequency across different suppliers.

• Operational efficiency – No manual data entry; every invoice automatically populates the stock log.

• Enhanced BI & dashboards – Feed data into analytics tools (Redash, PowerBI, etc.) for trend charts on product volumes, supplier reliability, seasonal shifts, or spend distribution.

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7. Training Tips for Users

• You don’t enter items manually – the AI does it for you.

• Always upload the full invoice image (all line items visible).

• Use search filters to trace items across time, batches, or suppliers.

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✨ Summary:

The Stock Receiver turns every incoming goods invoice into a structured item-level database, boosting traceability, stock control, and supplier accountability — all with zero extra effort from the user.

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