Operation Set Up
Setting Up an Operation in the Didge Platform with Google Drive Integration
Applies To: Didge Platform – Admin Console
Purpose: To configure an operation using a custom form and link it to a Google Drive folder for automated image ingestion
1. Purpose
To establish an operation within the Didge Platform that links a preconfigured AI-ready form to a Google Drive folder. This setup enables the Didge system to automatically listen for and process new images added to the specified Google Drive folder.
2. Prerequisites
Admin-level access to the Didge Platform
A completed form created for AI data extraction
A shared Google Drive folder (for incoming images)
A shared link from that Google Drive folder
Reliable internet access
3. Step-by-Step Setup Procedure
Step 1: Access the Admin Panel
Log into the Didge Platform.
Navigate to the Admin section in the dashboard
Step 2: Create or Add Operation
Select “Add Operation”.
Enter a name for your operation (e.g., “Thermal Image Intake”).
Optionally, you can also create this as a Resource depending on workflow requirements.
Step 3: Link Your Custom Form
In the Form Selection area, choose the AI-enabled form you previously created.
This form should include:
A file upload field for the image
Text/number fields with ChatGPT prompts in their descriptions
Step 4: Configure Google Drive Listening
Scroll down to Advanced Settings.
Locate the setting labeled “Drive to Listen”.
You will see two fields:
Didge-generated share link – copy this link
Field for Google Drive link – paste your shared Google Drive folder link here
Step 5: Link Google Drive to Didge
Open your Google Drive and locate the folder where images will be saved (e.g., via IFTTT or manual upload).
Right-click the folder and select “Share”.
Set sharing permissions to “Anyone with the link can view”.
Remove the query string from the share link
Copy the share link and paste it into the “Drive to Listen” field in Didge.
Step 6: Link Didge Back to Google Drive (Optional)
To complete the handshake, paste the Didge-generated link into the Google Drive folder description or reference location if tracking bi-directional access.
4. How It Works
Once this setup is complete:
The Didge system will check the linked Google Drive folder every 10 minutes.
Any new image file placed in that folder will be automatically imported.
The image will be processed using the associated form and AI extraction rules (based on field descriptions).
Extracted data is then populated into the form fields and saved as a completed entry in Didge.
5. Notes & Best Practices
Ensure Google Drive sharing is maintained — restricted permissions will break the sync.
Use clear naming conventions for folders and operations (e.g., “Inspection_Uploads_Apr2025”).
Didge processes images asynchronously — allow up to 10 minutes for ingestion.
The image source folder can be fed by IFTTT, mobile camera apps, or manual uploads.
6. Maintenance & Troubleshooting
Issue
Solution
Images not appearing in Didge
Check if Google Drive link has expired or permissions were changed
Wrong form linked to operation
Edit the operation settings and update the form
Multiple files not syncing
Confirm that the folder is still publicly accessible and file types are supported (JPG, PNG, PDF)
Drive-to-Didge delay
Wait for 10–15 minutes; check if Didge is still actively polling the folder
7. Confirmation & Testing
Upload a test image into the shared Google Drive folder.
After 10 minutes, confirm:
Image appears in Didge under the linked operation
AI extraction fields have been auto-populated correctly
Data is stored and viewable in the Didge form submission list
Would you like a downloadable PDF version of this SOP or a one-page visual workflow summary to accompany it?
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